Job Description

Description We are looking for an experienced Bookkeeper to join our team in Fremont, California. The ideal candidate will manage financial records, oversee payroll, and support various administrative functions to ensure smooth operations. This role requires a detail-oriented individual with strong organizational skills and the ability to handle multiple responsibilities effectively. Responsibilities: - Manage accounts payable, including creating vendor profiles, issuing purchase orders, and processing bills. - Oversee biweekly payroll for employees and monthly payroll for the owner, as well as handle employee reimbursements. - Set up and invoice project estimates under client profiles, ensuring all estimates are approved prior to billing. - Track overdue invoices, follow up with clients, and resolve any discrepancies to ensure timely collections. - Maintain and update lists of subcontractors and vendors, as well as manage vendor communications. - Schedule and coordinate meetings, consultations, and client interactions, ensuring seamless communication. - Handle inbound and outbound mail, purchasing, and office supply management. - Apply for and renew business licenses, insurance, and software subscriptions as needed. - Organize team-building events, coordinate activities, and occasionally perform site visits or errands. - Oversee office service support and facility management to maintain a productive work environment. Requirements - Proven experience in bookkeeping and office administration, with at least 10 years of relevant experience. - Strong understanding of accounts payable, accounts receivable, and payroll processes. - Proficiency in QuickBooks, Microsoft Office Suite, and other office management tools. - Excellent organizational, multitasking, and communication skills. - Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. - Experience managing vendors, contractors, and office supplies. - Willingness to perform occasional site work and errands as required. - Familiarity with account reconciliation, bank reconciliations, and month-end closing processes. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, For contractors, For subcontractor,

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