Job Description

About the Waldorf School of Louisville:
The Waldorf School of Louisville (WSL) is a privately funded, independent school in Jefferson County, Kentucky, serving children from Pre-Kindergarten through Grade 8. The School was established in 1992, and has been providing for more than thirty years a unique curriculum that blends the arts with rigorous academics. Waldorf education awakens a lifelong love of learning, inspires critical thinking, and fosters emotional intelligence in our students. We educate the whole child, guided by a deep understanding of human development. Waldorf is non-denominational and open to children of all cultural, racial, and religious backgrounds. The Waldorf School of Louisville strives to make Waldorf education available to all families, regardless of financial circumstances.

Job Summary: Under minimal supervision, supports the school’s accounting and financial reporting functions, coordinates benefits administration and assists the Business Manager and Administrative Team

Specific Responsibilities:

• Manage the interconnectivity between the school’s payroll partner (currently Paycor) and our benefit providers (various). 
• Support employees with all benefit concerns and transactions.
• Supports the interview and hiring process, both on- and out- boarding, and handles other sensitive employee issues with great care. Manage up when appropriate. Document fully.
• Assist the Business Manager with benefit renewals that serve the employees and meet the financial budgets 
• Respond to unemployment, all other claim and information inquiries timely.

Accounting

• Executes the monthly close with all reconciliations accomplished successfully.
• Track monthly payroll and benefit expenses for accuracy and repair where necessary.
• Monitor payroll and benefit expenses to ensure adherence to budget.
• Manages and tracks supporting data worksheets with accuracy, completes related JE efficiently.
• Participate with the school’s independent auditors and support the Business Manager in preparation of documentation for audit and of the Form 990.
• Develop proficiency with all business office software such as Quickbooks, TADs and Paycor
• Verify accruals at the beginning of each fiscal year in conjunction with the Business Manager
• Monitor bank balances and alert the Business Manager about cash flow requirements.
• Assist other members of the Administrative Team with accounting transactions.

Other

• Engage in your own professional development; be a life-long learner who enhances your skills
• Be familiar with and comply with all policies and regulations as put forth in the school’s documents.
• Since safety and security are everyone’s responsibility, take all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials, and facilities.
• Support the Administrative Office Team when needed for receptionist and clerical duties
• Perform other duties as assigned.

EDUCATION & EXPERIENCE

• Associate's or Bachelor’s degree in accounting or evidence of acumen achieved through experience
• 3+ years AP and Payroll accounting experience in a nonprofit environment a plus
• Experience in HR transactions, related HR legalities and the Laws of Kentucky
• Experience in independent and/or Waldorf schools preferred

REQUIRED KNOWLEDGE, SKILLS, & ABILITIES

• Detail-oriented with strong attention to follow through and ability to prioritize
• Curious nature with a desire to problem-solve 
• Strong communication, organization, and time management skills
• Efficient, effective team member but able to work independently with minimal supervision
• Enthusiasm, flexibility, maturity, and a sense of humor
• Ability to keep information in the strictest of confidence
• Proficient at working in a Microsoft Windows 10 environment, using Office (version 2013 or higher); ability to master common automated systems for record-keeping, and confidently learn new technology
• Possessing a level of cultural competency necessary for working with a diverse population in an inclusive and equitable community
  • We have a diverse student body, and we want all our teachers and staff to have the skills necessary to ensure that our classrooms are safe, inclusive places for everyone
  • We seek a leader who is aware of the racial, socio-economic, gender, and other inequities present in education, and actively works to eliminate these in the school
• Ability to sit and keyboard up to 8 hours per day
• Ability to talk on the phone

Hourly Pay Rate:  $19-$21  hourly part time 20 hours per week.
This position is in person at our school in Louisville, KY

To Apply: Interested candidates should respond by email to hiring@Waldorflouisville.com with a letter of interest, resume and references.

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